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France: COVID-19 – Plan to relax the lockdown – How should companies organise themselves?

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Identify and prevent risks

  • Update the single risk assessment document.
  • Appoint a COVID-19 contact person, optional.
  • Involve representative bodies and occupational health in all initiatives.
  • Provide a protocol for the management of symptomatic people and their close contacts.

Organize work

  • Favor working from home – strongly recommended.
  • Reduce travel for work and meetings.
  • Adapt partial activity, with the option to do so on an individual basis.
  • Implement team rotation and different shift schedules.

Take special cases into account

  • Employees who may be able to continue to work from home.
  • Employees who are unwell or at risk, who have to use public transport or whose children will not be returning to school.
  • Employees who have to travel for work.

Rethink the workspace

  • Calculate the space that can be occupied within the company’s premises, four squared meters per employee.
  • Reorganize open spaces and shared premises/offices.
  • Restrict/regulate access to and the use of collective spaces.
  • Manage the flow of people within the company, road markings, direction of circulation, etc.

Put health measures in place

  • Display the government’s recommendations: barrier gestures and advice sheets for professional sectors.
  • Put in place technical and organizational collective protection measures, see Rethink the workspace and Organise work.
  • Otherwise, provide personal protective equipment, masks, alcohol gel, avoid gloves, and recall the instructions for use.
  • Clean and disinfect company premises.

Temperature checks of all employees is not recommended and collective screening campaigns are prohibited.

Remain vigilant about the collection of personal data!

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Author

Denise Broussal, Franco-American, practices in the area of employment law. She is a former managing partner of the Firm’s Paris office, and currently serves as an active member of Baker McKenzie’s Europe and Global Employment practice groups. She has written numerous articles for Le Journal du Management and Juriste d’Entreprise Magazine, as well as various publications by Baker McKenzie. Ms. Broussal is also a frequent speaker on French labor law at conferences and seminars, including those organized by the Industrial Relations Services and the Federation of European Employers. She is a member of the Advisory Board of Catalyst Europe, and is admitted to practice in Paris.

Author

Franco-Irish, Nadège Dallais joined Baker McKenzie's Employment Practice Group in 2001 and was appointed counsel in 2015. She completed an associate training program in the Firm's Palo Alto office in 2012. Ms. Dallais is a member of the Paris Green Committee and is responsible for pro bono initiatives in the Paris office.

Author

Adrien Leberon is a jurist in Baker McKenzie Paris office.

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